On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site.

Form

Description

Due Date

This form should be used in the event of an accident at any practice or competition.

Upon Incident

This form is used at the begining of the year to request CSC Funding

Begining of fall semester  

Each club member must complete this form.

Prior to participating with team

Coach’s responsibilities and agreement given to club

Beginning of season or new coach

Provides an outline listing the minimum requirements of a club constitution

As Needed

This form must be completed by all individuals participating in Club Sports

As Needed

Used to request copies of printed materials (limit 30 per request)

As Needed

Used to deposit funds in Trust Account

As Needed

Must be submitted to request permission to drive HOV vans

As Needed

Provides summary of club’s semester

Prior to the end of fall semester

Tracks equipment owned by the University

As needed when equipment is checked in or out

Must be submitted if a club wishes to purchase equipment

As Needed

Provides a summary of a club sponsored event

Upon conclusion of event

A resource guide for clubs wishing to conduct fundraisers.

As Needed

Provides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect.

Minimum of 2 weeks prior to event’s desired date

Provides record of club equipment

Due with Spring End of Semester Report

Event information form to be submitted when hosting club events in the Kaplan Center

Due 2 weeks prior to event

Outlines Club Sports policies and procedures

n/a

A resource guide for clubs following new officer elections

Upon election of new club officers

Use this form to be reimbursed for out-of-pocket expenses for officials

Upon conclusion of event

Use this form to record attendance at your practice

As Needed

Submit this form to request practice times for your club.

As Needed

Submit this form to be reimbursed for eligible out-of-pocket expenses

As Needed

Clubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed.

As Needed

University guidelines for student organizations seeking sponsorships

As Needed

Required form for approval of a sponsorship agreement

As Needed

Request for authorization to travel for club events

Minimum of 1 week prior to event date

University Travel Authorization Form required when expenses are reimbursed or covered

Prior to departing campus for competition

University Travel Authorization Form required when expenses are reimbursed or covered

Prior to departing campus for competition

Policy information for van drivers

n/a

Liability waiver for all visiting teams

Prior to the start of home matches

Important information for clubs visiting campus

As Needed