On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site.
| Form | Description | Due Date |
|---|---|---|
| Accident Report | This form should be used in the event of an accident at any practice or competition. | Upon Incident |
| Budget Proposal | This form is used at the begining of the year to request CSC Funding | Begining of fall semester |
| Club Sports Waiver | Each club member must complete this form. | Prior to participating with team |
| Coaching Agreement | Coach’s responsibilities and agreement given to club | Beginning of season or new coach |
| Coach Registration Form | Used to initiate the background check process for all non-student volunteer coaches | As Needed |
| Constitution Checklist | Provides an outline listing the minimum requirements of a club constitution | As Needed |
| Deposit Sheet | Used to deposit funds in Trust Account | As Needed |
| Driver Info Sheet | Must be submitted to request permission to drive HOV vans | As Needed |
| End of Semester Report | Provides summary of club’s semester | Prior to the end of fall semester |
| Equipment Checkout Form | Tracks equipment owned by the University | As needed when equipment is checked in or out |
| Equipment Purchase Request Form | Must be submitted if a club wishes to purchase equipment | As Needed |
| Event Summary Form | Provides a summary of a club sponsored event | Upon conclusion of event |
| Fundraising Guide | A resource guide for clubs wishing to conduct fundraisers. | As Needed |
| Fundraising Proposal | Provides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect. | Minimum of 2 weeks prior to event’s desired date |
| Inventory Template | Provides record of club equipment | Due with Spring End of Semester Report |
| Kaplan Center Event Form | Event information form to be submitted when hosting club events in the Kaplan Center | Due 2 weeks prior to event |
| Manual | Outlines Club Sports policies and procedures | N/A |
| Officer Transition Guide | A resource guide for clubs following new officer elections | Upon election of new club officers |
| Officials Reimbursement Form | Use this form to be reimbursed for out-of-pocket expenses for officials | Upon conclusion of event |
| Practice Attendance Form | Use this form to record attendance at your practice | As Needed |
| Practice Cancellation Form | Use this form to notify the staff of a practice cancellation | Complete at least 2-hours prior to scheduled start of practice |
| Practice Time Request | Use this form request practice time(s) | As Needed |
| Receipt Form | Submit this form to be reimbursed for eligible out-of-pocket expenses | As Needed |
| Schedule Submission Form | Clubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed. | As Needed |
| Social Media Guidelines | University guidelines for Student Organization use of social media. | N/A |
| Sponsorship Guidelines | University guidelines for student organizations seeking sponsorships | As Needed |
| Sponsorship Request Form | Required form for approval of a sponsorship agreement | As Needed |
| Travel Requests | Request for authorization to travel for club events | Minimum of 1 week prior to event date |
| Travel Request – Driver Info Form | Submit driver’s information for club events | Minimum of 1 week prior to event date |
| TRV-1 | University Travel Authorization Form required when expenses are reimbursed or covered | Prior to departing campus for competition |
| TRV-S | University Travel Authorization Form required when expenses are reimbursed or covered | Prior to departing campus for competition |
| Van Driving Policy | Policy information for van drivers | N/A |
| Visiting Team Agreement Form | Liability waiver for all visiting teams | Prior to the start of home matches |
| Visiting Team Packet | Important information for clubs visiting campus | As Needed |