Club Sports Forms

On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site. Links can be found at Current Clubs site.

Form Description Due Date
Accident Report This form should be used in the event of an accident at any practice or competition. Upon Incident
Budget Proposal This form is used at the begining of the year to request CSC Funding Begining of fall semester
Club Sports Waiver Each club member must complete this form. Prior to participating with team
Coaching Agreement Coach’s responsibilities and agreement given to club Beginning of season or new coach
Coach Registration Form Registration form for all club coaches Prior to a club coach beginning their involvement with a club
Constitution Checklist Provides an outline listing the minimum requirements of a club constitution As Needed
Copy Requests Used to request copies of printed materials (limit 30 per request) As Needed
Deposit Sheet Used to deposit funds in Trust Account As Needed
Driver Info Sheet Must be submitted to request permission to drive HOV vans As Needed
End of Semester Report Provides summary of club’s semester Prior to the end of fall semester
Equipment Checkout Form Tracks equipment owned by the University As needed when equipment is checked in or out
Equipment Purchase Request Form Must be submitted if a club wishes to purchase equipment As Needed
Event Summary Form Provides a summary of a club sponsored event Upon conclusion of event
Fundraising Guide A resource guide for clubs wishing to conduct fundraisers. As Needed
Fundraising Proposal Provides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect. Minimum of 2 weeks prior to event’s desired date
Home Event List View all requested home event reservations N/A
Inventory Template Provides record of club equipment Due with Spring End of Semester Report
Kaplan Center Event Form Event information form to be submitted when hosting club events in the Kaplan Center Due 2 weeks prior to event
Manual Outlines Club Sports policies and procedures n/a
Officer Transition Guide A resource guide for clubs following new officer elections Upon election of new club officers
Officials Reimbursement Form Use this form to be reimbursed for out-of-pocket expenses for officials Upon conclusion of event
Practice Time Request Form Submit this form to request practice times for your club. As Needed
Receipt Form Submit this form to be reimbursed for eligible out-of-pocket expenses As Needed
Schedule Submission Form Clubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed. As Needed
Sponsorship Guidelines University guidelines for student organizations seeking sponsorships As Needed
Sponsorship Request Form Required form for approval of a sponsorship agreement As Needed
Travel Request Form Request for authorization to travel for club events Minimum of 1 week prior to event date
Travel Request – Driver Information Form Driver information verification for travel Minimum of 1 week prior to event date
TRV-1 University Travel Authorization Form required when expenses are reimbursed or covered Prior to departing campus for competition
TRV-S University Travel Authorization Form required when expenses are reimbursed or covered Prior to departing campus for competition
Van Driving Policy Policy information for van drivers n/a
Visiting Team Agreement Form Liability waiver for all visiting teams Prior to the start of home matches
Visiting Team Packet Important information for clubs visiting campus As Needed