Club Sports Forms

On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site. Links can be found at Current Clubs site.

Form	Description	Due Date
Accident Report	This form should be used in the event of an accident at any practice or competition.	Upon Incident
Budget Proposal	This form is used at the begining of the year to request CSC Funding	Begining of fall semester
Club Sports Waiver	Each club member must complete this form.	Prior to participating with team
Coaching Agreement	Coach’s responsibilities and agreement given to club	Beginning of season or new coach
Coach Registration Form	Registration form for all club coaches	Prior to a club coach beginning their involvement with a club
Constitution Checklist	Provides an outline listing the minimum requirements of a club constitution	As Needed
Copy Requests	Used to request copies of printed materials (limit 30 per request)	As Needed
Deposit Sheet	Used to deposit funds in Trust Account	As Needed
Driver Info Sheet	Must be submitted to request permission to drive HOV vans	As Needed
End of Semester Report	Provides summary of club’s semester	Prior to the end of fall semester
Equipment Checkout Form	Tracks equipment owned by the University	As needed when equipment is checked in or out
Equipment Purchase Request Form	Must be submitted if a club wishes to purchase equipment	As Needed
Event Summary Form	Provides a summary of a club sponsored event	Upon conclusion of event
Fundraising Guide	A resource guide for clubs wishing to conduct fundraisers.	As Needed
Fundraising Proposal	Provides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect.	Minimum of 2 weeks prior to event’s desired date
Home Event List	View all requested home event reservations	N/A
Inventory Template	Provides record of club equipment	Due with Spring End of Semester Report
Kaplan Center Event Form	Event information form to be submitted when hosting club events in the Kaplan Center	Due 2 weeks prior to event
Manual	Outlines Club Sports policies and procedures	n/a
Officer Transition Guide	A resource guide for clubs following new officer elections	Upon election of new club officers
Officials Reimbursement Form	Use this form to be reimbursed for out-of-pocket expenses for officials	Upon conclusion of event
Practice Time Request Form	Submit this form to request practice times for your club.	As Needed
Receipt Form	Submit this form to be reimbursed for eligible out-of-pocket expenses	As Needed
Schedule Submission Form	Clubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed.	As Needed
Sponsorship Guidelines	University guidelines for student organizations seeking sponsorships	As Needed
Sponsorship Request Form	Required form for approval of a sponsorship agreement	As Needed
Travel Request Form	Request for authorization to travel for club events	Minimum of 1 week prior to event date
Travel Request – Driver Information Form	Driver information verification for travel	Minimum of 1 week prior to event date
TRV-1	University Travel Authorization Form required when expenses are reimbursed or covered	Prior to departing campus for competition
TRV-S	University Travel Authorization Form required when expenses are reimbursed or covered	Prior to departing campus for competition
Van Driving Policy	Policy information for van drivers	n/a
Visiting Team Agreement Form	Liability waiver for all visiting teams	Prior to the start of home matches
Visiting Team Packet	Important information for clubs visiting campus	As Needed