UNCG Recreation & Wellness

Club Sports Forms

On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site.

Form

Description

Due Date

Accident Report

This form should be used in the event of an accident at any practice or competition.

Upon Incident

Budget Proposal

This form is used at the begining of the year to request CSC Funding

Begining of fall semester  

Club Sports Waiver

Each club member must complete this form.

Prior to participating with team

Coaching Agreement

Coach’s responsibilities and agreement given to club

Beginning of season or new coach

Coach Registration Form

Used to initiate the background check process for all non-student volunteer coaches

As Needed

Constitution Checklist

Provides an outline listing the minimum requirements of a club constitution

As Needed

Concussion Statement

This form must be completed by all individuals participating in Club Sports

As Needed

Copy Requests

Used to request copies of printed materials (limit 30 per request)

As Needed

Deposit Sheet

Used to deposit funds in Trust Account

As Needed

Driver Info Sheet

Must be submitted to request permission to drive HOV vans

As Needed

End of Semester Report

Provides summary of club’s semester

Prior to the end of fall semester

Equipment Checkout Form

Tracks equipment owned by the University

As needed when equipment is checked in or out

Equipment Purchase Request Form

Must be submitted if a club wishes to purchase equipment

As Needed

Event Summary Form

Provides a summary of a club sponsored event

Upon conclusion of event

Fundraising Guide

A resource guide for clubs wishing to conduct fundraisers.

As Needed

Fundraising Proposal

Provides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect.

Minimum of 2 weeks prior to event’s desired date

Inventory Template

Provides record of club equipment

Due with Spring End of Semester Report

Kaplan Center Event Form

Event information form to be submitted when hosting club events in the Kaplan Center

Due 2 weeks prior to event

Manual

Outlines Club Sports policies and procedures

n/a

Officer Transition Guide

A resource guide for clubs following new officer elections

Upon election of new club officers

Officials Reimbursement Form

Use this form to be reimbursed for out-of-pocket expenses for officials

Upon conclusion of event

Practice Attendance Form

Use this form to record attendance at your practice

As Needed

Practice Time Request Form

Submit this form to request practice times for your club.

As Needed

Receipt Form

Submit this form to be reimbursed for eligible out-of-pocket expenses

As Needed

Schedule Submission Form

Clubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed.

As Needed

Sponsorship Guidelines

University guidelines for student organizations seeking sponsorships

As Needed

Sponsorship Request Form

Required form for approval of a sponsorship agreement

As Needed

Travel Requests

Request for authorization to travel for club events

Minimum of 1 week prior to event date

TRV-1

University Travel Authorization Form required when expenses are reimbursed or covered

Prior to departing campus for competition

TRV-S

University Travel Authorization Form required when expenses are reimbursed or covered

Prior to departing campus for competition

Van Driving Policy

Policy information for van drivers

n/a

Visiting Team Agreement Form

Liability waiver for all visiting teams

Prior to the start of home matches

Visiting Team Packet

Important information for clubs visiting campus

As Needed