On this page you can find all of the documents and forms needed for Club Sports related operations. Please contact the Assistant Director for Intramural and Club Sports with any questions about the forms. If you are interested in joining a club, please view the individual club’s web site.

FormDescriptionDue Date
Accident ReportThis form should be used in the event of an accident at any practice or competition.Upon Incident
Budget ProposalThis form is used at the begining of the year to request CSC FundingBegining of fall semester
Club Sports WaiverEach club member must complete this form.Prior to participating with team
Coaching AgreementCoach’s responsibilities and agreement given to clubBeginning of season or new coach
Coach Registration FormUsed to initiate the background check process for all non-student volunteer coachesAs Needed
Constitution ChecklistProvides an outline listing the minimum requirements of a club constitutionAs Needed
Concussion StatementThis form must be completed by all individuals participating in Club SportsAs Needed
Deposit SheetUsed to deposit funds in Trust AccountAs Needed
Driver Info SheetMust be submitted to request permission to drive HOV vansAs Needed
End of Semester ReportProvides summary of club’s semesterPrior to the end of fall semester
Equipment Checkout FormTracks equipment owned by the UniversityAs needed when equipment is checked in or out
Equipment Purchase Request FormMust be submitted if a club wishes to purchase equipmentAs Needed
Event Summary FormProvides a summary of a club sponsored eventUpon conclusion of event
Fundraising GuideA resource guide for clubs wishing to conduct fundraisers.As Needed
Fundraising ProposalProvides plan and budget for proposed fundraising event. Submitted as an event contract through SpartanConnect.Minimum of 2 weeks prior to event’s desired date
Inventory TemplateProvides record of club equipmentDue with Spring End of Semester Report
Kaplan Center Event FormEvent information form to be submitted when hosting club events in the Kaplan CenterDue 2 weeks prior to event
ManualOutlines Club Sports policies and proceduresN/A
Officer Transition GuideA resource guide for clubs following new officer electionsUpon election of new club officers
Officials Reimbursement FormUse this form to be reimbursed for out-of-pocket expenses for officialsUpon conclusion of event
Practice Attendance FormUse this form to record attendance at your practiceAs Needed
Practice Cancellation FormUse this form to notify the staff of a practice cancellationComplete at least 2-hours prior to scheduled start of practice
Practice Time RequestUse this form request practice time(s)As Needed
Receipt FormSubmit this form to be reimbursed for eligible out-of-pocket expensesAs Needed
Schedule Submission FormClubs should submit all scheduled events (home & away events) through this form. All home events are tentative until confirmed.As Needed
Sponsorship GuidelinesUniversity guidelines for student organizations seeking sponsorshipsAs Needed
Sponsorship Request FormRequired form for approval of a sponsorship agreementAs Needed
Travel RequestsRequest for authorization to travel for club eventsMinimum of 1 week prior to event date
TRV-1University Travel Authorization Form required when expenses are reimbursed or coveredPrior to departing campus for competition
TRV-SUniversity Travel Authorization Form required when expenses are reimbursed or coveredPrior to departing campus for competition
Van Driving PolicyPolicy information for van driversN/A
Visiting Team Agreement FormLiability waiver for all visiting teamsPrior to the start of home matches
Visiting Team PacketImportant information for clubs visiting campusAs Needed