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SPRING 2021 RESERVATIONS NOW OPEN

For all rates, click here.

Available Spaces:

Meeting Rooms
Photo of Meeting Room A
Meeting Room A
Meeting Room B
Conference Room
Gym Courts
Three-Court Gymnasium
Multi Activity Court
Multi Activity Court
Two-Court Gymnasium
2 Court Gym – Lecture Setup
2 Court Gym – Lecture Setup
2 Court Gym – Banquet Setup
Studios
TRX Studio – Studio 1
TRX Studio – Studio 1
Mind/Body Studio – Studio 2
Studio 2 – Lecture Setup
Studio 2 – Banquet Setup
Photo of fitness studio 3 without any set up
Studio 3
Studio 3 – Lecture Setup
Studio 3 – Lecture Setup
Studio 3 – Banquet Setup
Photo of fitness studio 4 without any set up
Studio 4
Studio 4 – Banquet Setup
Studio 4 – Lecture Setup
Spartan Terrace – Rooftop Studio
Spartan Terrace – Rooftop Studio with tables
Natatorium
Activity Pool
Lap Pool
Outdoor Fields and Courts
Outdoor Courts
Outdoor Courts
Sand Volleyball Pits
Pavilion
Recreation Field
Recreation Field
Piney Lake
Piney Lake / Lakeside Lodge
Lakeside Lodge
Lakeside Lodge
Waterfront
Piney Lake
Picnic Area

About the Process:

Timeline

All room reservations must follow this timeline.

Number of Days Prior to EventTasks to be Completed No Later than this Date
30Event must be submitted through EMS
21Requester must have a meeting with the Special Event Coordinator
14The event agreement must be completed and returned
7All event charges and fees must be paid

All tabling reservations must follow this timeline.

Number of Days Prior to EventTasks to be Completed No Later than this Date
21Event must be submitted through EMS
14The event agreement must be completed and returned
7All event charges and fees must be paid

For Students

  • You must be a member of a registered student organization with a Virtual Event Management System (VEMS) account to reserve a space. Your organization should submit a Request for Student Organization VEMS Account form that will identify which two members of the organization will be allowed to submit requests for their organization.
  • Reservations can be made by accessing Virtual Event Management System (VEMS) here.
  • For your event you will also need to submit your event to CAP through SpartanConnect for approval at least 30 days prior.

For Faculty and Staff

  • You should have a Virtual Event Management System (VEMS) account to reserve a room. Click here to obtain an account.
  • You can access Virtual Event Management System (VEMS) here.

For Community Members

  • Non-University affiliated groups wishing to rent facilities will be handled on a case-by-case basis. Rental and other fees will be charged.
  • Please contact Hannah Lanzillotta at hllanzil@uncg.edu or 336.334.4858 to learn more about using our spaces for your event.

Piney Lake Reservations

General Group Reservation Guidelines:

  • Reservations can be made through Virtual EMS, over the phone, or email.
  • Reservations must be made 1-month prior to the event date.
  • The minimum timeframe for all group reservations will be two hours.
  • The Piney Lake waterfront and lakeside lawn/picnic areas are non-reservable during informal operating hours
  • Lakeside Lodge reservations are available on a first-come, first-served basis and according to reservation guidelines. Use of the Lakeside Lodge always requires a reservation.
  • All Groups (A & B) are eligible to rent the lodge and waterfront outside informal recreation hours.
    • Group A is considered a UNCG group. All members of the group are UNCG students, faculty, or staff.
    • Group B is considered a program sponsored by UNCG. Typically Group B is a mix of UNCG students, faculty, and staff with additional external affiliates.
  • Waterfront rentals are not permitted outside the informal recreation operating season (November through February).
  • Once a reservation is made the signed agreement is due (10) business days prior to the event and final payment is due (5) business days prior to the event.
  • Possession and/or consumption of alcohol and illegal substances is strictly prohibited.

Lakeside Lodge Reservation Include:

  • Picnic areas/lawn, unless during informal recreation operating hours.
  • Lawn games: cornhole, volleyball, etc. (set up per group’s request)
  • Overhead projector and projector screen.
  • Use of refrigerator.
  • Wireless Internet.
  • Hiking trail and disc golf course may also be utilized during a lodge reservation.
  • 1 Piney Lake Host

Waterfront Reservation Include:

  • Access to swimming area and beach.
  • Use of kayaks, canoes, SUPs, and paddleboats.
  • A minimum of 2 lifeguards & 1 Piney Lake supervisor on duty. (Additional staff may be required due to group size.)

If you have any questions, please contact Hannah Lanzillotta, Special Events Coordinator – Recreation & Wellness at hllanzil@uncg.edu.

Important Information

Rates & Fees

UNCG Parking Services

Ready? Make Your Reservation Now!

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